In alignment with the Uganda Revenue Authority’s (URA) digital transformation initiatives, Envecon has successfully integrated its system with the Electronic Fiscal Receipting and Invoicing System (EFRIS). This pioneering implementation ensures seamless tax compliance, automated reporting, and operational efficiency for businesses operating in Uganda. As one of the first organizations to achieve such a sophisticated integration, Envecon reaffirms its expertise in delivering cutting-edge technology solutions tailored to complex regulatory landscapes.

Challenge

Uganda’s tax compliance framework has undergone significant reforms with the introduction of Electronic Fiscal Receipting and Invoicing System (EFRIS) by URA. All companies registered in Uganda must use EFRIS to report invoices and cash receipts to the URA. While the system is designed to improve tax transparency and reduce revenue leakage, businesses faced multiple challenges, including:

• Need for real-time transmission of invoices and credit notes.
• Eliminating manual tax declarations, which were prone to errors.
• Ensuring seamless integration between internal financial systems and EFRIS.
• Avoiding penalties due to non-compliance with evolving tax regulations.

Numerous businesses in Uganda struggled with the complexity of integrating their existing financial and operational systems with EFRIS, leading to inefficiencies and compliance risks.

Solution

Envecon addressed these challenges by developing a comprehensive and secure EFRIS integration solution, leveraging its deep expertise in enterprise technology.

Key features of Envecon’s solution include:

1. Automated Invoice Transmission
   • Every invoice generated within the system is automatically transmitted to EFRIS in real-time, ensuring full compliance with URA’s fiscal policies.
2. Credit Note Synchronization
   • All credit notes issued within the system are securely transmitted to EFRIS, maintaining financial record accuracy and transparency.
3. EConnect – The Middleware Utility
   • Envecon developed EConnect, a proprietary middleware utility that seamlessly bridges internal financial systems with EFRIS.
   • Key benefits of EConnect: ✔ Secure and real-time data transmission ✔ Scalable to allow any system to integrate with URA ✔ Reduces manual intervention, minimizing errors and delays
4. Integration with Key Operational Systems
   • DMS (Depot Management System / DP2.0)
     • Manages operational data related to empty containers.
     • Enhanced to capture additional fields required by EFRIS for compliance.
   • E-Connect Utility
     • Converts DMS data into the required JSON format.
     • Facilitates secure transmission of data to the EFRIS system.
     • Receives and processes responses from EFRIS, ensuring seamless synchronization.
   • EFRIS (Electronic Fiscal Receipting and Invoicing Solution)
     • Managed by URA for processing electronic fiscal data.
     • Provides real-time responses confirming transaction success or flagging issues.

Impact

Envecon’s integration solution has delivered significant benefits to businesses operating in Uganda:

✔ Regulatory Compliance – Ensures full adherence to URA’s mandatory e-invoicing requirements, eliminating compliance risks.

✔ Operational Efficiency – Automates tax submissions, reducing manual effort and improving productivity.

✔ Transparency & Accuracy – Enhances tax reporting accuracy, lowering the risk of audits and penalties.

✔ Future-Proof Solution – EConnect’s scalable architecture allows businesses to effortlessly adapt to evolving regulatory changes.