We are seeking a dynamic, experienced and results-oriented Admin representative
responsible for overseeing and coordinating all administrative functions to ensure
smooth operation within the organization.

Areas of expertise:

• Administrative & Reception Management
• Housekeeping & Pantry Management
• AMC, Stationery & Material Management
• Office Issues Management
• Vendor Management & Payment Processing
• Financial Support & Bookkeeping
• Office Operations Management

Responsibilities:

• Administrative & Reception Management:
• Act as the first point of contact for external vendors, guests, and visitors, directing
  them to appropriate offices.
• Manage daily administrative tasks to ensure a smooth and efficient front office.
• Respond to calls and emails promptly and professionally, forwarding them as
  necessary.
• Answer all queries in accordance with Standard Operating Procedures (SOP).
• Maintain a record of visitors and calls while adhering to security protocols.
  Travel Management:
• Coordinate end-to-end travel arrangements (domestic and international) for Csuite and executive staff, including flights, accommodations, and transportation.
• Manage visa applications and ensure compliance with international travel
  regulations.
• Negotiate rates with hotels and other service providers, and establish strong
  relationships with them.
  Housekeeping & Pantry Management:
• Supervise housekeeping staff to maintain cleanliness and orderliness in the office
  premises.
• Ensure the pantry is stocked with necessary supplies and supervise pantry staff
  operations.
  Annual Maintenance Contracts (AMC):
• Manage AMCs for office equipment, ensuring timely renewals and efficient service
  delivery.
• Liaise with vendors for maintenance and repair of office assets, minimizing
  downtime and ensuring optimal functionality.
  Stationery & Material Management:
• Monitor inventory levels of office supplies and stationery, ensuring stock
  availability across all floors.
• Negotiate with vendors for the procurement of office materials at competitive
  rates.
  Office Issues Management:
• Address and resolve any administrative or office-related issues promptly.
• Implement solutions to enhance office efficiency and employee satisfaction.
• Oversee the printing system and ensure a consistent supply of office materials.
  Vendor Management & Payment Processing:
• Manage relationships with external vendors, ensuring timely payment follow-ups
  and contract renewals.
• Ensure proper entries in the Integrated Financial System (IFS) for purchase
  requisitions (PR), purchase orders (PO), and other procurement processes.
  Financial Support & Bookkeeping:
• Assist the finance department with bookkeeping tasks, budget preparation, and
  financial reporting.
• Take corrective actions to ensure financial objectives are met, adhering to
  company policies.
  Office Operations:
• Coordinate office repairs and maintenance, ensuring minimal disruption to daily
  operations.
• Provide general administrative support and assist colleagues with various duties as
  necessary

Desired Candidate details:

• 1-3 years of experience in administrative management, preferably in a corporate environment.
• Excellent communication and interpersonal skills
• Proficiency in MS Office Suite and office management software.

Experience: 1 to 3 years

Educational Qualification: Bachelor’s degree in Business Administration, Management, or a related field.

Email Contact: siddhesh.waman@envecon.com / shontelle.dsouza@envecon.com

Envecon Group is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply