Summary: We are seeking a dynamic, experienced and results-oriented Admin Manager responsible for overseeing and coordinating all administrative functions to ensure smooth operation within the organization.
Job Description: Travel Management:
•Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
•Manage visa applications and ensure compliance with international travel regulations.
•Negotiate rates and establish relationships with hotels, and other service providers.
Attendance and Leave Management:
•Monitor employee attendance and manage leave records in compliance with company policies.
•Implement attendance tracking systems and generate reports for management review.
•Address any attendance-related queries or issues from employees.Reception and Guest Management:
•Oversee the reception area, ensuring it is well-maintained and welcoming for guests.
•Manage the scheduling and coordination of meetings, including guest accommodations and catering arrangements.
Housekeeping and Pantry Management:
•Supervise housekeeping staff to maintain cleanliness and orderliness in the office premises.
•Ensure the pantry is stocked with necessary supplies and oversee pantry staff operations.
Annual Maintenance Contracts (AMC):
•Manage AMCs for office equipment, ensuring timely renewals and efficient service delivery.
•Liaise with vendors for maintenance and repair of office assets, ensuring minimal downtime.
Contract Staff Management:
•Oversee the hiring and management of contract staff for various administrative roles.
•Ensure compliance with legal and company requirements for contract employees.
Stationery and Material Management:
•Monitor inventory levels of stationery and office supplies, ensuring adequate stock.
•Negotiate with vendors for the procurement of office materials at competitive rates.
Office Issues Management:
•Address and resolve any administrative issues related to the office environment.
•Implement solutions to improve office efficiency and employee satisfaction.Company Property Management:
•Manage company-owned properties, ensuring compliance with legal and regulatory requirements.
•Coordinate maintenance, repairs, and security arrangements for company properties.
Other offices Management:
•Oversee administrative functions related to the company’s operations in other offices
Liaison with Government corporations:
•Coordinate with the Government corporations for property tax assessments and payments.
•Ensure timely submission of documents and payments to avoid penalties.
Company Property Management:
•Manage company-owned properties, ensuring compliance with legal and regulatory requirements.
•Coordinate maintenance, repairs, and security arrangements for company properties.
Employee Mediclaim Insurance:
•Manage the employee Mediclaim insurance program, including policy renewals and claim processing.
•Serve as the primary point of contact for employees regarding insurance-related inquiries.
Note – Role requires flexibility to provide assistance to the business need beyond working hours.
Qualifications and Skills : •Bachelor’s degree in Business Administration, Management, or a related field.
•8-10 years of experience in administrative management, preferably in a corporate environment.
•Excellent communication and interpersonal skills.
•Proficiency in MS Office Suite and office management software.
•Ability to manage multiple priorities and work under pressure.
•Familiarity with local and international travel regulations.
Email Contact : siddhesh.waman@envecon.com
Envecon Group is an equal opportunity employer and values diversity in the workplace. We encourage candidates from all backgrounds to apply.
